Press question mark to learn the rest of the keyboard shortcuts. To change the spacing above and within a paragraph, use the Line Spacing options: Single, 1.5 Lines, or Double. The problem arose because I downloaded files from the Internet as rtf's, then saved as docx. Techwalla may earn compensation through affiliate links in this story. I've tried removing extra spaces and it doesn't seem to work. The images below are from Word for Microsoft 365. Select the text you wish to modify. To have this done, the initial Microsoft Word character spacing is kept between words but adjustments are made to the space between words to bring about the justified effect. I've attached a photo I know its not good quality but I've underlined the weirdly spaced words, any help is appreciated! Acidity of alcohols and basicity of amines, The difference between the phonemes /p/ and /b/ in Japanese. By clicking Accept All Cookies, you agree to the storing of cookies on your device to enhance site navigation, analyze site usage, and assist in our marketing efforts. Super User is a question and answer site for computer enthusiasts and power users. Collaborative editing is the new reliable and convenient way to work and with Simul Docs, you can bring ease to your workplace. Why are Suriname, Belize, and Guinea-Bissau classified as "Small Island Developing States"? I've been working on one line in my book for over an hour to fix it and this is all it needed! Most chants aren't created at the ground (though it happens), most are created on the bus trip to an away game or in the pub pre match. Choose the text you want to stretch or compress. You have to correct the spacing between the words. Go to Home > Line and Paragraph Spacing. I got too large spacing between words in Word. This is a better solution than using Shift+Enter because if you copy such line (for example to Notepad) this will still be single, not divided line. When you do this, you will be able to see the odd symbols that are causing the annoying spacing errors. Then, go to your problem file and make sure that the same items are checked and unchecked. A justified paragraph forces every line to be the same. In the Scale box, submit the percentage that you want. Click the "Home" tab and then select the "Distributed" button in the Paragraph group. Here is one example where the button looks like a paragraph symbol. To subscribe to this RSS feed, copy and paste this URL into your RSS reader. Open a Word file whose character spacing you know is correct. Translate. Change it to "Left" justified (the most common) as a test and see what happens. For single spacing, choose No Paragraph Space. Or select Multiple and add a value to the At box. Step-1: Click on the "Home" tab. Select OK. For more info, see Adjust indents and spacing. This results in large gaps between lines in the identification block (your name, the instructor's name, the class, and the due date), before and after the title, and between paragraphs. The easiest way I've found to fix both formatting and spacing issues is to create a style with the font and formatting you are looking for and then applying the style to the converted text. The best answers are voted up and rise to the top, Not the answer you're looking for? This will reduce the space size between the words. It's rough! Letter and word spacing decreases in Word 2010, How to adjust vertical spacing between text and equations in Word 2010 / MathType, Block protect (Keep last line of paragraph with next paragraph). greetings. After you remove all the odd characters from the line, your spacing between words will be even. Watch more than 200 other writing-related software tutorials on my YouTube channel. When I attempt to erase these spaces the cursor only recognizes one space between each word, even though the gap is visually much larger. Next, select the Tabs button. Figure 3. I'm still not sure exactly how or why it does this, but I found if I increased the size of the header by dragging it's lower margin down a bit, that seem to give more leeway to this hidden protected zone around the page number, and the elusive gap went away. I've noticed I'm having weird issues with word spacing on some lines in Adobe Acrobat Pro DC. A good way to fix the look of such lines without changing justification is to insert Zero Width Space character(s) inside the very long word/expression (usually hyperlinks). 2. Percentages below(100%) compress the text. Sidenote: turning ON 'fractional widths' resolved the problem. Microsoft Word is adding extra space between words as I type. rev2023.3.3.43278. SUBSCRIBE (ITS FREE!) Within words, this is adjusted by kerning. You really should not be editing PDF files in this way. Your email address will not be published. Bit confused that's all. Justified adds spacing between words so that the lines of text touch both the left and right margins, except for the last line of the paragraph, which uses normal word spacing. What formatting is applied in this Word 2010 table, and how can I prevent it from being applied in tables by default? Well, in fairness there is something "wrong" from a logical, layman user perspective. In the Word toolbar, click the arrow to open the Paragraph settings window. Otherwise I've spent hours trying to make these changes manually. Between most words, youll see a plain black dot. Next click on the Home tab and then select the AV icon with a 2-way arrow on the toolbar. 48K views 9 months ago In this video I look at three methods for reducing the amount of spacing between words in justified text. Why is there a voltage on my HDMI and coaxial cables? When a fellow editor or user is unaware of it too, its a total disaster trying to trace back to what changed and how the difference can be compared. I've just found that if I copy the text with the weird word spacing then paste it in over itself (i.e. Click this launcher arrow to get to the Paragraph dialog box . Explore subscription benefits, browse training courses, learn how to secure your device, and more. serious headache averted. Connect and share knowledge within a single location that is structured and easy to search. PC laptop or desktop . In the "Find what" field, type a space. it wasnt impossible, i just received the correct instructions from GrantH . I had this problem as well and this fixed it. Kerning is the way space between two particular characters is adjusted. There are three ways to change the line spacing in a document: 1. Click on Advanced, then scroll all the way down until you see Compatibility Options. Word's full justification algorithm stretches out the words, adding space between words. So you need to select each word in turn and set it to the same size, until the lines are filled. How can we prove that the supernatural or paranormal doesn't exist? Also tried to fix character and line spacing, didn't help. When I copied back to my Word doc, I got giant spaces between some words that I couldn't eliminate. In File > Options > Advanced > Layout Options for [filename], jot down what is checked and unchecked. To insert Zero Width Space go to Insert tab, click Symbol, click More Symbols, type: 200B in Character code field and click Insert. This number can be any whole number or a decimal, such as 6.5. When you're done, select OK to save changes. I fixed it by cutting and pasting my entire document into a new, blank, document and it fixed itself. Asking for help, clarification, or responding to other answers. Hyphenation will also make the other alignment options more justified. Press Ctrl+Shift+8 to show paragraph marks so you can remove extra breaks in Word. On the Advanced tab, go to the Spacing dropdown and select Expanded or Condensed, depending on whether you want the letters further apart or closer together. To make the text on your slides easier to read, you might want to change the spacing between lines of text and between paragraphs in your PowerPoint presentation. For other ways to work with indentation and spacing, see: Video: Change font size, line spacing, and indentation. Copyright 2001 - 2023 DataNumen, Inc. - All rights reserved. You can also click View, and then see the Show/Hide option. What can a lawyer do if the client wants him to be acquitted of everything despite serious evidence? There you can adjust word spacing, letter spacing and glyph scaling. Now, as before, click on the "Character Spacing" button, and click on the "More Spacing" option from the dropdown that appears. THANK YOU! The best answers are voted up and rise to the top, Not the answer you're looking for? Thank you! that way you will narrow the spaces between words, without cramming letters into each other! You could think you have made an ordinary typo by placing a space in the word and but when you go back to the document, it looks like this on the screen: Do not be alarmed. Thanks for contributing an answer to Super User! Your email address will not be published. In a new window, Word will report the number of replacements. By clicking Accept all cookies, you agree Stack Exchange can store cookies on your device and disclose information in accordance with our Cookie Policy. The text I'm working on is left-aligned, although I tried all the other kinds of alignment. Select the paragraph you want to change, or press Ctrl+A to select all text. Find the style you're using in the Styles gallery on the Home tab. Answer (1 of 3): 1)select the text or a para you wanted to decrease the extra space 2) go-to replace 3) go-to special 4) select tab character 5)in replace with field press the space button once 6)press replace all button , I hope it will work Different versions of the program have different buttons/options for finding that option. Is there a single-word adjective for "having exceptionally strong moral principles"? It is a glitch that has a fix and there are ways to fix character spacing in justified text in Word. How to get rid of large space between words in MS Word FigureAssist 14.3K subscribers Subscribe 239K views 5 years ago Microsoft Word Tutorials Learn how to get rid of large space between. What is the purpose of this D-shaped ring at the base of the tongue on my hiking boots? Now, some paragraphs in your book will have those empty zeroes and you wont notice any spacing errors at all. The errors youre seeing are being caused by something inserted by your version of MSWord, or perhaps even from a previous program. You may see some other symbols was well. Most chants are pretty simple and follow a handful of select melodies. Percentages above(100%) stretch the text. Hello! Select the "Advanced" tab. Press Ctrl+A (Windows) or Cmd+A (Mac) to highlight the entire document. key.) Go to Paste Special, and paste back in by selecting Styled Text Adjust the amount of compression by entering small values in the accompanying value; ntering large values will create nearly unreadable text. Click the "Spacing" drop-down menu followed by "Condensed" to compress characters. On Mac, go to Edit > Find > Advanced Find and Replace, then select the Replace tab. After you fix one paragraph, turn off the show/hide button, and review more pages until you find another errant paragraph with weird spacing. You can alter the spacing between characters of text for selected text or particular characters. @op should mark this as the answer. How do you fix uneven spacing? There is also an option to how it should behave if a single word is on a line. Copying and pasting text from one program to another (and even saving from an old version of a program to a newer one) always carries somewhat of a risk. On the Indents and Spacing tab, under Spacing, clear the Dont add space between paragraphs of the same style check box. You have to correct the spacing between the words. After formatting thousands of books for BookLocker.com over the past 16 years, Ive seen pretty much every bug MSWord can throw our way. Its free! You can justify text in Word if you want to expand word spacing so the right margin is always straight (like a newspaper column). The default space between words is based on your current font size. Simul Docs enables multiple users to access and edit the same Word file, track changes, and monitor updates. Highlight the text you want to change and select the Home tab. I was puzzled by an extra 1/2" or so of spacing between a couple words here and there in a document I inherited from someone else. How to remove extra spacing between words in Word 2010? How to Adjust the Space between Words in Microsoft Word, How to Adjust the Space between Words in Word for Mac, How to Export PDF Tables from Adobe Acrobat to Excel (PC & Mac), How to Insert Images into Shapes in Microsoft Word (PC & Mac), How to Align the Periods in Numbered Lists in Microsoft Word (PC & Mac), How to Password Protect Files in Microsoft Word, How to Password Protect PDFs in Adobe Acrobat (PC & Mac), Select the part of the text you want to change. Now a horizontal pane will display at the bottom of the screen. Alternatively, press "Ctrl-Shift-J." The default spacing in Word is 1.08 lines, which is slightly larger than single spaced. What the difference between this and inserting spaces before the link? rev2023.3.3.43278. Step 6: Click " OK " at the bottom to finish. Choose the spacing you want to apply then click. In my last Microsoft Word tutorial, we adjusted the space between letters. This tutorial is available as a YouTube video showing all the steps in real time. Simul also offers all avenues for these documents to be shared by the choice of the user. When multiple users are logged in, their changes and edits are carefully tracked, thereafter, readily displayed. Communities help you ask and answer questions, give feedback, and hear from experts with rich knowledge. It has a fix below from Rand Goldstein and should be reopened so OP can mark Rand's answer as the answer. By default, Word 2013 retains the original character spacing within words but adjusts the space between words to produce the justified effect. The wide spaces you see are a result having only a few spaces available to achieve the justified right margin. Clear search Thank you so much this was so helpful and worked a charm!!! The nature of simulating nature: A Q&A with IBM Quantum researcher Dr. Jamie We've added a "Necessary cookies only" option to the cookie consent popup, How to adjust vertical spacing between text and equations in Word 2010 / MathType, Character spacing in word equations wrong when printed, Remove spacing before tab in Microsoft Word, Word Spaces rather than Character Spaces in MS Word, Spacing Words Equally Across Line in Word. To change your spacing between paragraphs, click Remove space before paragraph or Add space after paragraph. To learn more, see our tips on writing great answers. 2 Ways to Remove Extra Spaces Related to Footnotes in Your Word Document. The space between certain words is larger than between other words; I'd like the spacing to be uniform, unless changing it is necessary to make the words fit on one line. When we looked at how other companies were doing it, we saw that they were us. To increase or reduce the amount of vertical space between lines of text within a paragraph, the best method would be to modify the style of the paragraph. Justifying the text in a paragraph aligns the text with both the left and right margins. Why do academics stay as adjuncts for years rather than move around? (Teamviewer is a godsend). I did this and now the body of my text has spaces between paragraphs that I cant eliminate. The spacing between words should now be consistent. Connect and share knowledge within a single location that is structured and easy to search. For me, it was "Balance SBCS characters and DBCS characters" causing the extra spacing. The Line spacing drop-down lets you select or set more specific line spacing. The first step is to select the text box in which you want to add customized character spacing. Are you. Click "OK" to apply your selection. It only takes a minute to sign up. In case, you cant accept the change of the line spacing, you can choose to manually move part of the first paragraph on next page up. Here is a quick and easy way to fix those pesky spaces. SO give that a try if the above steps dont work for you, Thank you very much How to Adjust Line Spacing in Microsoft Word, How to Adjust Page Margins in Microsoft Word, Filed Under: Microsoft Word Tagged With: formatting, Microsoft 365, Word 2013, Word 2016, Word 2019, Word 2021, Word 365. Can you write oxidation states with negative Roman numerals? Unauthorized use and/or duplication of this material without express and written permission from this websites owner is strictly prohibited. However, as soon as I apply the text wrap to the image, the words obey the text wrap, but develop weird extra spaces between some of the words. Anyone using Word can do away with uncoordinated ends of the right margin if they desire. Stack Exchange network consists of 181 Q&A communities including Stack Overflow, the largest, most trusted online community for developers to learn, share their knowledge, and build their careers. Or select Multiple and add a value to the At box. If you have a long URL after the colon on the last line, Word won't be able to fit it on the line. There can be times when you find a large blank space is right above footnotes and below the body text, such as below: Yet you can guarantee there is no paragraph mark and you can do nothing about it. ( Pro Tip: Press Ctrl + A to select the entire document.) My problem is a huge one half page blank space within a footnote text. This allows long words to wrap to the next line with a hyphen instead of pushing the entire word down and creating additional empty space. Open a Word file whose character spacing you know is correct. The problem youre describing is one we see on occasion. Select the "Advanced" tab. Super User is a question and answer site for computer enthusiasts and power users. Now, if I can just remember this for next time. Why is there extra space between words in Microsoft Word? This can lead to uncomely rivers of white space that run through the paragraphs. You can try to change your default printer, and the layout should subtle change, but because printing is different from screens, it might not give you what you want with any printer. Note: If you're using Word 2007 the tab is called Character Spacing. Press J to jump to the feed. The default spacing is 1.15 lines, which gives you a bit more room between lines and 10 points of spacing after each paragraph for better readability. In the following content, we will focus on explaining 2 ways to remove the extra spaces related to footnotes in your Word document. It happens when I'm using Styles (Heading 1, Heading 2, etc). Just go to Layout tab and select Hyphenation. I have an alternate solution to get rid of the big spacing between word first you should know one thing that text-align: . If you don't like those options, click Custom Paragraph Spacing and change the numbers under Paragraph Spacing. To select a single paragraph, triple-click any word in the paragraph. How to Increase the Word Spacing in Adobe Illustrator CS3. Follow or like us on Facebook, LinkedIn and Twitter to get all promotions, latest news and updates on our products and company. Edit-Cut the entire document that you want to correct. Having trouble with strange word spacing in Adobe Acrobat. This is the correct answer. The Solution To begin with, click "View" tab. Rotate | move | delete and renumber PDF pages, Do not sell or share my personal information. How to fix character spacing in justified text in Microsoft Word. Copyright 2023 Adobe. Required fields are marked *. However, it might be just the appearance of extra space due to the shapes of the characters on either side of the gap. I'm guessing that Acrobat gets confused when you're making word-by-word edits within a block of text, but can automatically space larger blocks of text evenly? A place where magic is studied and practiced? The cause can be the first paragraph in next page is too long to be kept together on the footnote page. With the cursor in the Find What field, click the Special button and . Can this be overridden? How to Adjust the Space between Words Select the Home tab in the ribbon. The bullets won't appear selected. Check your inbox now to confirm your subscription. How to get consistent spacing from the body to the footer in Microsoft Word? Any idea why? What is a word for the arcane equivalent of a monastery? Note: If you are using Word 2007, the tab is named Character Spacing. Look for "Page break before" formatting in the paragraphs that start new pages. To enter a custom size, click Custom spacing. You can scale the text by stretching it or by compressing it. Why does Mister Mxyzptlk need to have a weakness in the comics? This feature automatically adjusts the spacing between characters to be more aesthetically pleasing. Difficulties with estimation of epsilon-delta limit proof. Secondly, choose Draft to switch the document view. Set the paragraph justification to left for this paragraph, and the space will be closed up, leaving a short line before the URI. Under Size, choose the font size you use most consistently throughout the document, then select OK. In text formatting, a double space means sentences contain a full blank line (the equivalent of the full height of a line of text) between the rows of words. Leave the "Replace with" field blank. Under the Home ribbon, press "Replace" (or use the Ctrl+H keyboard shortcut). Then TeX puts words and sentences into boxes and stretches or shrinks the amount of "glue" between them until they form lines, paragraphs, and pages that . Indentation is measured in inches, and it can be any whole number or decimal, such as 1.2 inches. Next, click the View option in MSWord and Zoom to 200%. Are there any Adobe programs which would be better suited? Her writing has appeared in Geekisphere and other publications. When this happens, the AutoFit Options control appears. Therefore, an empty area remains. There is spacing set in the before and after paragraph spacing, or the spacing is set to more than single. Select the text, right-click and select Paragraph. You can also adjust the alignment and indentation of lines of text. I have been trying for SO LONG to remove the space between the footnote separator and the footnote text, which I have finally been able to do after following the steps in your article. You won't lose italics, and bolds. In OP's defense, this is an actual problem that is caused by MS Word "optimizing for readability". 5.4K Share 382K views 4 years ago MS WORD Series In MS Word extra spacing problem occurs frequently when you modify a paragraph or for other reason.This is a simple but if you don't know how. Between most words, you'll see a plain black dot. Now, even though that button is labeled "Paragraph Spacing," the changes here can apply to both paragraph and line spacing for your document. The spacing between words should now be changed in your selected text. What is spacing in Microsoft Word? This allows more text on a line, so blank spaces are minimized. Distributed is similar to Justified, but even the last line touches both the left and right margins, with space added between words and letters, as necessary. The steps are well explained. Remove extra spaces between words with Find and Replace function in Word Remove extra spaces between words with Kutools for Word There is nothing wrong; the program is behaving as designed. 4. Here's one way to do this: Select the text you want to edit Right Click and select Font Advanced tab and the chose the spacing you need. Right-click and select Font, or the shortcut key Ctrl+D to open this function. Selecting either Expanded or Condensed changes the spacing between all the selected letters by the same amount. Select Kerning for fonts to enable text kerning. Select the line spacing you want. Can I tell police to wait and call a lawyer when served with a search warrant? Otherwise, switch to left alignment. Specify how much character spacing that you want to change in the By box. THIS WEEKS PRIZE: A free print or ebook of your choice from Booklocker.com! Word allows you to customize the line spacing to be single spaced (one line high), double spaced (two lines high), or any other amount you want. Site design / logo 2023 Stack Exchange Inc; user contributions licensed under CC BY-SA. Search. A Word of Caution: You may be tempted to increase the space between words by adding multiple spaces. Do roots of these polynomials approach the negative of the Euler-Mascheroni constant? Click "Replace All.". First, in your document, go to the affected paragraph, and then click on the show/hide option in MSWord. This is all more evident with narrow paragraph widths like with columns because there is less width to work with when administering word spacing. Here was my solution: ), Identify those arcade games from a 1983 Brazilian music video. In Word 2010, go to the File tab (in the upper left-hand corner, just to the left of the Home tab) and click Options. Do not post your answer in the comments section below. select the advanced tab, 'spacing', and condense the spacing by how much you like, experiment to get the desired effect. Making statements based on opinion; back them up with references or personal experience. If you then press Shift-Enter at the end of the last line of text, that line is also stretched from margin to margin, regardless of how much or how little text is on the line. It only takes a minute to sign up. In the paragraph formatting, under the Line spacing option, select the desired spacing. It doesnt make any sense. Why do small African island nations perform better than African continental nations, considering democracy and human development? In the Paragraph settings window, click the Line and Page Breaks tab. Then right click on footnote and choose Note Options. Open your Word Document Highlight the text you want to change the spacing between Right-click on your highlighted text Click Font Under Font, find and click Advanced Click Spacing Select Expanded to increase the spacing between your characters, or Condensed to reduce the size of the spacing between your characters Press OK There are normal spaces between most words, and weird, long spaces between otherson the same line of text! You can use Paste Special and select Unformatted, but you will lose all formatting like subscript, superscript, colors, underlines, fonts, and bolds. Will look like it did in Word 2003. Mutually exclusive execution using std::atomic? Note: If you're using Word 2007, the tab is named Character Spacing. To "fix" it you can choose to align right. Use Additional Spacing Presets for Your Whole Document Switch over to the "Design" tab, and then click the "Paragraph Spacing" button. Click in the Find what text field and press your spacebar to create a space. Next, click the "View" option in MSWord and Zoom to 200%. You can use the Special options to only indent the first line, or to add a hanging indent. ; In the Search . To adjust the spacing between characters (letters, numbers, symbols, etc. Step 5 Click the "Spacing" drop-down menu followed by "Condensed" to compress characters. (Use any number less than or equal to 9.99: A value of 1 would equal single-spacing, while a value of 3 would equal triple-spacing). This still applies in oct 2017. File> Options > Advanced > Display > Click on: Optimize character positioning for layout rather than readability. Since there may be hundreds of thousands of Word files on your electronic devices, you must come out a way to manage them properly. Hit CTRL-A to highlight the entire document. Trenton, GA 30752 3. Then in the By section, use the spinner or enter a value for how much you want to expand or condense by. I've stumbled on this thread while looking for a solution to the exact same problem. The default spacing in Word is 1.08 lines, which is slightly larger than single spaced. Be kind and respectful, give credit to the original source of content, and search for duplicates before posting. By accepting all cookies, you agree to our use of cookies to deliver and maintain our services and site, improve the quality of Reddit, personalize Reddit content and advertising, and measure the effectiveness of advertising. Note:If you keep adding lines until you run out of room in a placeholder, the AutoFit feature automatically adjusts line spacing and font size to fit all list items in the available space. Here's one way to do this: I know you say you tried all forms of justification, but it still sounds as if you are somehow using "Force Justify". No idea why, but that's what I do. Search. It doesn't matter how many words I type, it'll randomly pick lines to space out. Finally I removed the space after trying so long. Lets walk you through it. 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